To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values-integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.
The Data Coordinator is responsible for supporting Ongoing Professional Practice Evaluation (OPPE) for all Medical Staff including preparing, running and formatting all reports and data related to OPPE as well as an ad hoc reports as requested by the Medical Staff Quality and Data Program Manager. Disseminates OPPE reports at the direction of the Program Manager and tracks their return and compliance with required regulatory timeframes. Updates and maintains tables and other information in Morrisey to ensure consistency and integrity of data particularly related to demographic and contact information.
Responsibilities: 1. Ongoing and Focused Professional Practice Evaluation 1.1. Extracts Departmental/Section based data on physicians from the Vizient database and prepares all reports for Medical Staff OPPE. Coordinates dissemination and timely return of collaborating/supervising physician OPPE evaluations for advanced practice practitioners. Completes all in a timely manner to ensure compliance with regulatory deadlines. 1.2. Provides data support / reports and additional information out of Vizient database for routine Focused Professional Practice Evaluation when needed. 1.3. Tracks and collates OPPE documentation. Maintains records in an easily and immediately accessible manner including ability to reference prior reports. 1.4. Notifies Program Manager and representative from Legal & Risk Services on a monthly basis of OPPE reviews that have been complete for listing on the IPQPRC agenda. Notifies Program Manager of any issues that arise out of OPPE necessitating further review by IPQPRC and, in such cases, prepares documentation for review. 2. Medical Staff Quality Data Reporting 2.1. Develops and maintains working knowledge of aspects of the Vizient Physician Data base to support all OPPE, FPPE and medical staff quality reporting. Participates in any Vizient training and education sessions related to changes or updates to the information available to remain up dated as to the information available in this resource and an understanding of its meaning. 2.2. Responsible for running routine volume and quality data for individual physicians as directed using established Departmental procedures and ad hoc reports as needed and requested. 3. Responsible for conducting and documenting monthly monitoring and documentation consistent with regulatory and department requirements. 3.1. Conducts and documents monthly query of U.S. Office of Inspector General, EPLS and DSS for Medicare, Medicaid and other government sanctions. Produce monthly print out and compare against previous month to identify discrepancies. 3.2. Within a maximum of the first seven days of each month, conducts and documents monthly query of the State of Connecticut Department of Public Health website to identify practitioners who have had licensing issues. Reviews each and checks against current or incoming medical, affiliated or fellow applicants. Produce monthly print out and document in accordance with Department Policy and provided this to Program Manager evidencing completion. 3.3. Reports results of all monthly queries to the Program Manager by the 7th day of each month. 4. Responsible for Morrisey Medical Staff Database Reporting 4.1. Develops and maintains an understanding of data fields in Morrisey. Generates basic reports as requested. 4.2. Develops and saves management / operations related reports as requested to be used by staff internal to the Medical Staff Administration Department. 5. Other Duties 5.1. Performs other general administrative duties related to Departmental data management as requested by the Program Manager. 5.2. Responsible for monthly billing process to ensure payment of new medical staff application fees by Yale University (for YM employed practitioners), Department of Anesthesiology (for CRNAs), Pediatrics administration (for YNH-CH at BH applicants) and any others as instructed. Coordinates with Associate Director for New Appointments and Credentialing Specialists as applicable to ensure that all applicants are accounted for. Confirms receipt of appropriate payment. Resolves conflicts accordingly 5.3. Supports Medical Staff Communication Associate and provides back up for mass email notifications to Medical Staff. With authorization from Department Leadership, formats the communication in a professional and appropriate manner, pulls email addresses from MSOW based upon Medical Staff categories,departments, etc. for whom the communication is intended. Keeps a record of the group to whom the email was sent and the content of the message.
High school graduate, associates degree preferred.
A minimum of 3 years in an acute care hospital setting either in the quality improvement or medical staff services departments; sufficient experience to demonstrate evidence of knowledge of physician specialties and medical staff organization.
Proven ability to work with high levels of accuracy and attention to detail; documented experience in using Microsoft Excel to manipuate data and create reports. Clear and appropriate verbal and written communication skills. Demonstrated ability to critically review and analyze data to identify trends, issues, discrepancies, etc. Strong interpersonal and customer service skills. Must be able to recognize the importance of, and maintain confidentiality in, all aspects of work. High level of professionalism in interactions with all staff including physicians and clinical leaders. HIgh level of responsiveness and recognition of sense of urgency of requests.
Responsible for the accuracy and completeness of reports and data produced and accuracy of any data entry.
Must demonstrate an understanding of physician practice and differentiation among practice specialties.
Must be able to sit at a computer for long periods of time and also physically capable of walking around campus as necessary to assist in the disemmination and pick up of confidential physician reports.