Medical Education Assistant

Bridgeport, CT
Jan 11, 2019

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Job Description

To be part of our organization, every
employee should understand and share in the YNHHS Vision, support our Mission,
and live our Values. These values-integrity, patient-centered, respect,
accountability, and compassion - must guide what we do, as individuals and
professionals, every day.

At Bridgeport Hospital, we are committed
to providing quality medical care and treatment that is coordinated and centered
on the patient\u2019s specific needs. We strive to achieve benchmarks as a Patient
Centered Medical Home and provide health care in a setting where patients are
at the center of their care team. All employees of Bridgeport Hospital are part
of the patients care team and contribute to the team approach of promoting
access, continuous, comprehensive care and work to provide quality improvement
in the care provided to their patients.

SUMMARY
Performs a wide variety of administrative
and support duties to ensure operational effectiveness of the House Staff Office
EEO/AA/Disability/Veteran.

Weight
(%) RESPONSIBILITIES
Provides clerical and communication
support to ensure efficient communication between residents /fellows and House
Staff Office. This will include, but not limited to:

Oversees resident reimbursement process. Assurance
T & E form is completed fully and accurately. All receipts are included and
match submission. Verifies 100% compliance with mandatory training codes form
with appropriate cost center. Submits to Medical Director for signature. Processes
and follows-up on all issues
Monitors compliance with mandatory
training including follow-up and reporting
Oversees resident/fellow verification
process. Logs all verification requests. Ensures appropriate release
accompanied the request. Pulls file and completes verification (from prior
verification in file.) Submits to Medical Director for signature. If no prior verification
present in file, flags for Medical Director to complete. Processes and
follows-up on all issues, repeat requests etc.
Utilizes MEDHUB (GME Information System) Learns
basics of using system within first month. Maintains/keeps licensure fields
up-to-date, including uploading licenses. Runs basic reports as requested
Creates and Maintains Resident
Lists/Spreadsheets for both internal and external use. Creates lists for
Incoming residents, Outgoing residents, 340B lists, permit lists, orientation
lists as needed throughout the academic year.
Maintains privacy and confidentiality of
House Staff Information at all times.
Assists in preparation of minutes,
agenda, materials, ordering food for Medical Education meetings
Assists with annual events sponsored by
Medical Education
Processes invoices, check requests and
purchase orders electronically
Maintains all House Staff files (both
active and prior years)
Other duties as required. Stocking
supplies/materials in Resident Lounge twice daily. Ordering supplies for House
Staff Lounge and GME. Picks up mail and distributes daily. Picks up/delivers
FedEx's as needed. Copies and files as requested.

REQUIREMENTS
EDUCATION

Bachelor's degree preferred, High School
Diploma required
EXPERIENCE

Three (3) years in an office setting,
preferable medical office or hospital. Excellent communication, interpersonal
and organizational skills
SPECIAL
SKILLS:
Experience working with Microsoft word,
Excel and PowerPoint necessary. Must be able to multi-task and prioritize work.
Willingness and ability to learn Residency Management Information System (Med
Hub)
ACCOUNTABILITY

Is accountable for work product and
demonstrates the values of the YNHHS
SPECIAL
WORKING CONDITIONS AND PHYSICAL DEMAND:

Must be able to lift file boxes, work in
the file room bending and reaching to file
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Job Info

Job: 4003

Department: Medical Education
Category: Admin Support
Status: Part Time With Benefits
Shift: DAYS
Hours: 32.00