Post Award Assistant

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New Haven, CT
Feb 26, 2019

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Job Description

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values-integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

EEO/AA/Disability/Veteran

Summary:
The Post Award Assistant provides support to the administration of grants at Yale New Haven Health System (YNHHS). This role is responsible for providing support to grants activities including grant set up, monitoring, reporting and operations such as purchasing and subcontract management and monitoring.

Responsibilities:
  • 1. Support adherence to YNHH grant policies, procedures, and processes.
  • 2. Serve as a resource to YNHH staff on operational activities associated with grants management including purchasing and reporting .
  • 3. In collaboration with Sr. Associate Post Award and Grants Finance, utilize appropriate YNHH and grantor electronic systems to effectively manage awards, enter award data, and submit and/or report project activity.
  • 4. Support abstraction of grant award and project information and maintain data and contacts in YNHH systems.
  • 5. Support the compilation of data required for filing of grantor required reports by the grant Project Directors (financial, technical, progress) with the Grant Accounting Coordinator and in conjunction with other YNHH departments.
  • 6. Support the operational aspect of project closeout including maintaining files.
  • 7. Assist with monitor sub-recipients progress, reporting and activities and processing associated invoices for services funded under grant.
  • 8. Provide support to information requests from grantors, which includes but is not limited to FOIA requests, revised budgets, additional supporting documentation or justification, etc.
  • 9. Assist with monitoring of grant management calendar and dissemination of communications related to grant deadlines.
  • 10. May perform other duties as assigned.

    Other information:

    EDUCATION:

    HS Diploma or equivalent required, Associates preferred

    EXPERIENCE:

    Minimum of 3 years related experience with healthcare grant management and understanding of grants reporting and purchasing procedures. Experience with enterprise grants and contract reporting systems highly desirable.

    SPECIAL_SKILLS:

    Knowledge of federal, state and sponsor regulations and guidelines pertaining to grant and contract administration and knowledge of grant and/or contract processes, procedures, and overall administration. Excellent communication skills both written and verbal, with demonstrated organizational skills. Exceptional attention to detail, well-developed analytical and problem solving skills, and demonstrated superior customer service. Must be comfortable working with individuals of all levels at YNHH in a professional and courteous manner Ability to work well under pressure without sacrificing accuracy or customer service, handle a complex portfolio of work in an intensive, multi-tasking environment, work effectively as part of a team, and willingness to devote additional time to eliminate backlog, and support colleagues. Working knowledge of federal regulations related to hospital grants, Uniform Guidance, OMB Circulars A-81, A-21, A-110, and A-133
    Working knowledge of award management. Thorough working knowledge of PC-based tools including Microsoft Office Suite. Experience with grant/project enterprise resource systems a plus.
    ACCOUNTABILITY:

    COMPLEXITY:

    PHYSICAL_DEMAND:

    This position is co-terminus with available grant funding

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    Job Info

    Job: 5385

    Department: Office of Emergency Preparedness
    Category: Non - Clinical Other
    Sub Category: ADMINISTRATIVE SUPP
    Status: Full Time
    Shift: DAYS
    Hours: 40.00

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