Executive Admin Assistant

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New Haven, CT
Feb 22, 2019

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Job Description

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values-integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

EEO/AA/Disability/Veteran

Summary:
This role provides administrative support to one or more individuals, one of whom is at the Executive Vice President, COO/CFO level or a Senior Vice President at the YNHH or the Health System level. Works independently and efficiently to provide broad-scale, complex administrative support for the department.

Responsibilities:
  • 1. Responsibilities include, but are not limited to, phone coverage, travel arrangements, compiling and maintaining confidential data and departmental record-keeping and filing systems for Executive.
  • 2. Proactively reviews the Executive''s daily calendar, provides necessary materials and develops agendas as appropriate. Discusses and resolves calendar conflicts to assure an appropriate and efficient work schedule.
  • 3. Responsible for preparation of correspondence (to include written and electronic) and necessary documents for the Executive''s action, mailing or distribution as required to both internal/external constituencies.
  • 4. Develops relationships and serves as liaison between Executive and members from other delivery networks, Sr. Management team and the community.
  • 5. Additional clerical functions covering a wide range of departmental operations.
  • 6. Acts promptly to address concerns and triages requests and problems through the appropriate channels.
  • 7. 50% of time spent in relation to ownership of ongoing projects supporting the department and special projects as assigned.

    Other information:

    EDUCATION:

    High school diploma or GED required. Associates degree and/or some business course work at the college or technical level preferred.

    EXPERIENCE:

    At least 7-9 years'' experience functioning in an administrative support role or a combination of experience and Bachelors'' degree.

    SPECIAL_SKILLS:

    Excellent computer skills including Microsoft Office suite (especially Word, Excel, and PowerPoint), and well versed in Internet research and navigation.
    Exceptional customer service skills
    High level communication and interpersonal skills
    Ability to draft, and distribute high level communications to the department, delivery network, health system, and external entities.
    ACCOUNTABILITY:

    COMPLEXITY:

    PHYSICAL_DEMAND:

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    Job Info

    Job: 5662

    Department: General Administration
    Category: Admin Support
    Status: Full Time
    Shift: DAYS
    Hours: 40.00

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