Administrative Assistant

New Haven, CT
Feb 11, 2019

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Job Description

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values-integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

EEO/AA/Disability/Veteran

Summary:
This role provides administrative support to one or more individuals, one of whom is at the Executive Director at the system level or a Chief. Works independently and efficiently to meet the needs of the Executive Director/Chief and the department.

Responsibilities:
  • 1. Correspondence, compiling data, and maintaining departmental record-keeping and filing systems.
  • 2. Additional clerical functions covering a wide range of departmental operations.
  • 3. Acts promptly to address concerns and triages requests and problems through the appropriate channels.
  • 4. Assists in the coordination and implementation of special events, meetings and training.
  • 5. Responsibilities include, but are not limited to, phone coverage, calendar scheduling, travel arrangements, drafting of 40% of time spent in relation to ownership of ongoing projects supporting the department and special projects as assigned.
  • 1. Correspondence, compiling data, and maintaining departmental record-keeping and filing systems.
  • 2. Additional clerical functions covering a wide range of departmental operations.
  • 3. Acts promptly to address concerns and triages requests and problems through the appropriate channels.
  • 4. Assists in the coordination and implementation of special events, meetings and training.
  • 5. Responsibilities include, but are not limited to, phone coverage, calendar scheduling, travel arrangements, drafting of 40% of time spent in relation to ownership of ongoing projects supporting the department and special projects as assigned.
  • 1. Responsibilities include, but are not limited to, phone coverage, calendar scheduling, travel arrangements, drafting of correspondence, compiling data, and maintaining departmental record keeping and filing systems.
  • 2. Additional clerical functions covering a wide range of departmental operations.
  • 3. Acts promptly to address concerns and triages requests and problems through the appropriate channels.
  • 4. Assists in the coordination and implementation of special events, meetings and training.
  • 5. 40% of time spent in relation to ownership of ongoing projects supporting the department and special projects as assigned.

    Other information:

    EDUCATION:

    High school diploma or GED required. Some business course work at the college or technical level preferred.

    EXPERIENCE:

    At least 3-5 years' experience functioning in an administrative support role and/or a combination of experience and college degree.

    SPECIAL_SKILLS:

    Excellent computer skills including Microsoft Office suite (especially Word, Excel, and PowerPoint), and well versed in Internet research and navigation.
    Exceptional customer service skills
    High level communication and interpersonal skills
    ACCOUNTABILITY:

    COMPLEXITY:

    PHYSICAL_DEMAND:

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    Job Info

    Job: 5694

    Department: Institute of Excellence
    Category: Admin Support
    Status: Full Time
    Shift: WEEKEND DAYS
    Hours: 40.00