Secretary Outpatient Urology

Westerly, RI
Mar 29, 2019

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Job Description

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values-integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

EEO/AA/Disability/Veteran

Summary:
Provides office and administrative support to Outpatient Urology and ensures efficient office operations. Checks-in/out and processes patients through department. Processes departmental reports and requests and Epic work flows. Provides support for staff; and customer service support to internal and external customers by efficiently performing a wide variety of tasks.

Responsibilities:

\u2022 Courteously & professionally processes patients in and out of the department. Includes registering patients, preparing all related forms and patient ID bracelet accurately. Knowledgeable of Experian Eligibility to verify insurance authorization. Demonstrates knowledge of existing insurance requirements. Collects co-pays as necessary. Follows Epic work flows including tablet questionnaires and assignment of questionnaires to patients
\u2022 Accurately schedules patient appointments and coordinates all necessary follow up for patients including scheduling with other services. Ensures correct exam information in scheduling comment section of Epic and elsewhere per work flow is entered for each patient.
\u2022 Screens all incoming calls to ensure that all staff receive accurate & concise information and customers report satisfaction with response. Utilizes epic work flow of InBasket messaging. Able to differentiate urgent from routine calls and follows up appropriately with each. Minimizes use of voice mail by answering calls within three rings.
\u2022 Ensures that medical records and information are kept secure and confidential at all times. Follows HIPPA standards for working in EMR.
\u2022 Sets up, organizes and maintains ongoing systems, ie. files, reports, record keeping systems to ensure efficient operations.
\u2022 Performs secretarial support functions as assigned, such as supply ordering, processing of requests, maintaining and updating departmental information.
\u2022 Contributes to meeting the fluctuating staffing needs of the department by being flexible in own assignments & work schedules when required. Demonstrates ability to multi task throughout the work day.
\u2022 Maintains computer skills and adapts well to upgrades in Epic & other software.
\u2022 Prints daily schedules (Epic work flow) and matches with scanned physician order.
\u2022 Maintains a clean & healthy environment for staff & patients including waiting room, reception area & file room.
\u2022 Meets performance expectations for Customer Service, Teamwork, Resource Utilization, and Staff and Self Development as outlined in performance review.
\u2022 Performs other duties as assigned or directed to ensure smooth operation of the department/unit.

Other information:

Minimum Education
High School Diploma required. Medical Terminology Preferred Certified Healthcare Access Associate (CHAA) through the National Association of Healthcare Access Management (NAHAM) preferred.
Minimum Work Experience
One to three (1-3) years experience in a health care environment preferred; demonstrates ability to work well with the public and in a fast paced environment; familiarity with Epic preferred; keyboarding skills; excellent communication skills; previous scheduling experience preferred.
Required Skills, Knowledge, and Abilities
On the Job Training; Epic Cadence and Referrals. Excellent proven communication skills for interactions with patients, employees, physician offices and management. Ability to use independent judgment and to work independently. Must be able to follow oral and written instructions.
Physical Requirements
Must be able to stand/walk/sit for up to 6 hours a day.

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Job Info

Job: 7408

Department: Urology Center
Category: Admin Support
Status: Per Diem
Shift: AS NEEDED
Hours: 0.00

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