Accreditation & Regulatory Specialist

New London, CT
Jul 26, 2019

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Job Description

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values-integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

EEO/AA/Disability/Veteran

Summary:
The position has responsibility and accountability for working to assess, coordinate, plan and organize overall regulatory compliance and readiness (e.g. CMS, DPH, TJC) for the YNHHS at Lawrence + Memorial and Westerly Hospital Healthcare System as well as to improve key processes, policies and procedures as they relate to regulatory compliance. Works as an internal consultant with medical staff, nursing, support services and other departments to plan, organize, facilitate, implement and measure the health system?s efforts to improve process efficiencies, assess regulatory compliance and improve overall patient safety and clinical quality.

Responsibilities:
  • 1. The Accreditation and Regulatory Specialist provides project management expertise necessary to drive significant breakthroughs. Responsible for independent action in project oversight, systems design and implementation, quality improvement and a variety of special projects. Uses Six Sigma, LEAN, FMEA, change management and acceleration (e.g. CAP, Workout), and/or other available performance improvement methodologies to achieve these goals.
  • 2. In conjunction with Hospital Departments and Committees, e.g. Legal Office, the Hospital Safety Committee, Laboratory Medicine and Performance colleagues, works to assess the impact of quality projects on clinical operations as well as gauge readiness and compliance for internal and external surveys, and adverse event and complaint investigations by CMS, CT DPH, RI DOH, TJC, CAP, OSHA, and others. The Accreditation and Regulatory Specialist in collaboration with the Director of Accreditation, Safety and Regulatory Affairs has responsibility for site visit preparation, coordination of site visit logistics and response, as well as to coordinate report-out to management of major regulatory changes and issues and mock or real survey results.
  • 3. Support and coordinate clinical safety and quality activities throughout the institution and ensure that all safety and quality compliance issues are addressed and resolved in a timely manner. In collaboration with the Director Accreditation, Safety and Regulatory Affairs, and others, (e.g. legal office, medical and nursing staff) will ensure that institution-wide policy and procedure changes and revisions are made in relation to regulatory readiness and compliance needs. The incumbent will design and provide educational curricula and evaluation of such for standards and issues related to regulatory compliance.
  • 4. As necessary, leads, facilitates and coordinates projects to improve clinical and non-clinical areas. Provides leadership in meeting goals and objectives. Interacts with Managers, Staff, Department Heads, Clinical Service Coordinators, Vice Presidents, and Chiefs of respective departments in relation to projects.
  • 5. Uses Six Sigma, CAP, LEAN, Workout and other methodologies to achieve process improvement and to enhance clinical quality and patient safety. Facilitates integration of methodology with quality improvement goals of the departments.
  • 6. Provides key regulatory safety and quality date highlighting business and operational issues requiring management attention and resources.
  • 7. Participates in hospital task forces, charters and committees to provide operational input.
  • 8. Facilitates the coordination of multidisciplinary efforts in regard to regulatory readiness (e.g. FSA/PPR completion, measurement of success data, CT DPH or RI DOH corrective action plans, and clinical charter teams with patient services).
  • 9. Provide leadership, guidance and facilitation to clinical and non-clinical departments and serves on multiple hospital committees to continually assess aspects of Hospital JC/DPH/DOH/CMS readiness and compliance.
  • 10. In conjunction with other JC/Regulatory Committee members, coordinates and leads tracer rounds (mock surveys) to assess compliance with regulatory requirements and helps prioritize and remediate to improve performance.
  • 11. Facilitates and provides coordination of adverse/sentinel event and complaint investigations, root cause analysis and ensures related improvement plans are met for safety issues recognized by JC, DPH/DOH and CMS for the Hospital.
  • 12. Develops and manages action plans and measurements of success processes in collaboration with functional and departmental leaders to ensure institution-wide oversight of all regulatory compliance needs related to CMS, DPH/DOH and TJC..
  • 13. Validates evidence of action plans and measurements of success data related to regulatory compliance issues institution-wide for the hospital.
  • 14. Works collaboratively with the Medical Directors, Service and Department Safety and Quality Committees, and other clinical leaders, to set goals/assess Hospital performance, prioritize resources, implement change through facilitation and other activities and assess project success.
  • 15. Ensures compliance with regulatory standards, (TJC, CMS, DPH, /DOH etc.) for quality and safety reporting through collaboration with the Director of Accreditation, Safety and Regulatory Affairs and others as relevant.
  • 16. In collaboration with Director Accreditation, Safety and Regulatory Affairs develops and disseminates mock and real survey issues related to regulatory standards and hospital policy compliance.
  • 17. Creates and develops strategic educational and training programs and tools relating to compliance issues, safety and quality issues, and continuous regulatory readiness.
  • 18. Collaborates with peers for system-wide collaboration on TJC and DPH/DOH readiness. May provide expertise/teaching.
  • 19. Other projects, assignments and responsibilities as indicated.
  • 20. Meets performance expectations for Customer Service, Teamwork, Resource Utilization, and Staff and Self Development as outlined in performance review.
  • 21. Performs other duties as assigned or directed to ensure smooth operation of the department/unit.

    Other information:

    EDUCATION:

    Current healthcare licensure, RN preferred (e.g. RN, LCSW, RT/OT) in the state of Connecticut or Rhode Island and an MBA, MPH, MSN, or other Master?s degree in health?related field, or current enrollment is required.

    EXPERIENCE:

    Five (5) to seven (7) years of progressive clinical experience with three (3) to five (5) years of experience in program management, demonstrated teaching experience, and process improvement with clinical operations with experience in high level analytical tools. Six Sigma or other formal process improvement training preferred. Experience and knowledge of TJC standards, CMS Conditions of Participation and experience with accreditation survey process required.

    LICENSURE:

    N/A

    SPECIAL_SKILLS:

    Proven analytical/problem-solving skills. Outstanding communication, presentation and facilitation skills. Strong computer skills (e.g. Microsoft PP and Excel) and demonstrated ability to successfully lead process change are needed. Strong management skills and communication skills and very strong planning skills are required. Knowledge and experience of CAP, Workout and LEAN preferred. Strong healthcare clinical background essential with inpatient hospital experience required.
    ACCOUNTABILITY:

    COMPLEXITY:

    Creates, plans and develops guidelines for organizing ideas, implementing strategies, harmonizing and coordinating elements essential to achieving regulatory compliance. Possesses an excellent knowledge of TJC and DPH /DOH standards and performance improvement principles and how they relate to daily management decisions, strategic planning, operational decisions and organizational change. The position works across multiple disciplines and departments with broad authority and responsibility for process improvement and organizational performance.
    PHYSICAL_DEMAND:

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    Job Info

    Job: 7407

    Department: Accreditation and Reg Affairs
    Category: Non - Clinical Other
    Status: Full Time
    Shift: DAYS
    Hours: 40.000

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