Development Coordinator, full time

Greenwich, CT
Jun 7, 2019

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Job Description

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values-integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

EEO/AA/Disability/Veteran

Please include a cover letter and resume with application.

Summary:
Provides initial research as needed by fund raisers and on a quarterly basis for all new donors. Maintains the database; assists with stewardship; covers the reception desk for the Foundation as needed; and provides support as needed to the entire Foundation team.

Responsibilities:
  • 1. Maintain Database
  • 1.1. Create constituent records for new special event donors
  • 1.2. Maintain data integrity i.e. change of address, job, marital status and add news articles and information from research
  • 1.3. Check obituaries daily and add obituary to database and inform appropriate staff.
  • 1.4. Check the weddings in the New York Times on Monday and add any local weddings to the database and advise staff.
  • 1.5. Check real estate in the Greenwich Time in order to update constituent record with address changes.
  • 2. Stewardship
  • 2.1. Export data from RE for acknowledgement of all Annual Fund gifts below $1,000 as well as tribute gifts.
  • 2.2. Acknowledge matching gift receipts to individual donors.
  • 2.3. Responsible for birthday card program. Create lists, distribute cards for signatures, hand address envelopes and mail.
  • 3. Support
  • 3.1. Administrative support for Annual Fund Manager
  • 3.2. Check and commit all batches for special events
  • 3.3. Font desk coverage from 8:30 am - 12:00 pm
  • 3.4. Assist in creating profiles by conducting research
  • 3.5. Research new people in the area who have purchased homes over $1 million. Maintain Excel spreadsheet and prepare monthly welcome letters for Chief Development Officer
  • 3.6. Maintain current information on Medical Staff in RE. Create lists and labels for functions
  • 3.7. Maintain list for Auxiliary in RE
  • 3.8. Maintain lists for Community Health i.e. Prostate, Better Breathers and Heart support groups
  • 3.9. Proof all letters and collateral materials
  • 3.10. Assist Annual Fund Manager with direct mail solicitations.
  • 3.11. Become proficient in all database software including Blackbaud's NXT, Donor Search, Relationship Science and any new software utilized by the Foundation
  • 3.12. Support Financial Analyst in all aspects of donor gift processing
  • 3.13. Support Systems Analyst in all aspects of donor and prospect research list queries
  • 3.14. Assist in solicitation and stewardship mailings
  • 3.15. Support the Special Events team by volunteering at all events

    Other information:

    EDUCATION:

    Bachelor's degree required

    EXPERIENCE:

    Minimum one year of experience with the Blackbaud Raiser's Edge software, or similar fundraising software program.

    SPECIAL_SKILLS:

    Must have excellent computer skills including hands-on experience with the full Microsoft Office suite, especially Excel and basic accounting procedures.
    Exceptional organizational skills and attention to detail, ability to work in a fast-paced environment and the flexibility to coordinate various projects.
    Understanding the function and activities of a Development Department is key.
    Must work well as a team member and within deadline pressures.
    Outstanding interpersonal skills and the ability to interact with GH administration, staff and donors is a must.
    ACCOUNTABILITY:

    COMPLEXITY:

    The Development Coordinator directly influences fundraising efforts by interacting with Foundation Staff.
    PHYSICAL_DEMAND:

    WORK ENVIRONMENT:
    Must be able to work well under deadline pressures; must be flexible and able to multi-task; must be a team player. Typical office environment with majority of time at a computer. During events, must be committed to some nights and weekends and must be open to various settings and locations. The candidate must be able to understand the larger picture and long range departmental and Hospital goals.

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    Job Info

    Job: 9044

    Department: Foundation Office
    Category: Devlpmt/fund Rsg
    Status: Full Time
    Shift: DAYS
    Hours: 37.50