Buyer I

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New Haven, CT
Jul 9, 2019

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Job Description

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values-integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

EEO/AA/Disability/Veteran

Summary:
The Buyer I is expected to gain competency and knowledge of contract administration, procurement, sourcing, analytics, MMIS item & database management and project management through daily tasks. The individual must be able to handle assigned tasks with minimal supervision. The ability to change priorities dependent upon organizational need is a necessity.
Along with the Manager, this person may also take direction from Supply Chain leadership , the Vendor Relations Supervisor, the Senior Contract Specialist, Contract Specialist, and Value Analysis Nurse to perform any or all of the following duties to facilitate the acquisition of goods and services for all entities of YNHHS.
The Buyer must be able to take direction and collaborate with various levels of Supply Chain and Hospital personnel to explore alternatives and participate in negotiations with vendors for the acquisition of various supplies and services. Following proper Strategic Sourcing policies, this work will focus on Purchase Order execution, Requisition Queue management, standardization, reduced/stable pricing, and the preparation of contract documents that protect the interest of all of the YNHHS entities. The collection of information, preparation of financial analysis, and project documentation is required for all products or services.

Responsibilities:
  • 1. Purchases supplies, equipment and services based on existing Health System contracts and according to guidelines for cost, quality and delivery.
  • 2. Ensures the accuracy and completeness of the items ordered, including unit of measure and proper pricing (for instance, with pharmaceuticals, 340B/WAC/GPO)
  • 3. Ensure all projects are managed effectively in order for maximum Supply Chain savings targets to be achieved and the value analysis process to be adhered to across all sites and stakeholders.
  • 4. Works with clinical areas, finance and materials and others to ensure all the necessary data is collected to create new items in the YNHHS formulary.
  • 5. Demonstrate an ability to utilize new web-based tools as they become available and integrate into the day-to-day process of one's own work environment as well as the rest of the Supply Chain staff.
  • 6. Assists in the selection and application of appropriate analysis techniques for designated projects (ie, lease vs. buy analysis, etc.).
  • 7. Assists in the identification of repetitively purchased products that require Infor item numbers and prepares information on these products for Infor load by Analytics. Required information includes unit of measure, pricing and general ledger account code and description.
  • 8. Identifies opportunities at each site to promote increased utilization of system contract services and improve customer satisfaction
  • 9. May be called upon to provide information and /or analysis at monthly value analysis meetings. This includes benchmarked spend data for each entity, as well as the research of various options for cost savings available for those products.
  • 10. May participate in the negotiation process with Strategic Sourcing Specialist or individually with vendors to achieve the preferred financial results as well as the desired terms and conditions needed by each institution.
  • 11. May participate along with others in physician meetings to gain knowledge and information to include in the formal RFP process.
  • 12. Required to maintain current and complete documentation for each and every contract, agreement, and cost savings idea per department policy.
  • 13. Interfaces with customers and vendors to resolve transactional discrepancies. Helps to identify process flow changes and makes recommendations for appropriate implementation of those changes.
  • 14. Helps to identify root cause of issues that result in invoicing problems and works towards developing systemic changes to maximize efficient supply chain processes
  • 15. Provide input to vendor scorecard data
  • 16. Cost savings/avoidance goal of $7,500 per fiscal year through per-PO negotiations (asking for free shipping, checking previous prices paid, etc.)
  • 17. For Buyers in the Pharmacy pod, coordinates inventory and procurement of controlled substances (including narcotics). Procures and receives controlled substances in accordance with all applicable state and federal regulations.
  • 18. Specific functions for Buyer I in the Facilities & Capital pod:
  • 18.1. Ability to learn and use the StrataJazz capital budgeting system
  • 18.2. Individual cost-avoidance exceeding $100,000 on capital purchases in a fiscal year
  • 18.3. Benchmarking capital quotes using the ECRI and/or Vizient resources
  • 18.4. Learning techniques to negotiate with vendors

    Other information:

    EDUCATION:

    Bachelor's Degree in a business field preferred. Equivalent experience will be considered.

    EXPERIENCE:

    With a Bachelor's Degree (in a business field), 0-1 years of experience required. Without a degree, 1-2 years' experience in Procurement and/or Supply Chain Management preferred, preferably within Healthcare. Experience with contracts, agreements, and managing databases is preferred. For Buyers working in the Pharmacy pod, experience as a Pharmacy Tech or work with a retail Pharmacy is preferred.

    LICENSURE:

    CMRP designation or equivalent & relevant professional certification (Six Sigma, APICS CPIM or CSCP, etc.) preferred. For Buyers in the Pharmacy pod, Current State of CT Pharmacy Technician registration preferred.

    SPECIAL_SKILLS:

    Proficient in Excel spreadsheet work. Develop and maintain working relationships to collaborate with all hospital and YNHHS personnel. With direction from others be able to function autonomously in many cases to complete multiple tasks with minimal supervision. The ability to change priorities dependent upon organizational need is also necessary. Ability to conduct complex analysis in Excel, be proficient in Word and PowerPoint is preferred. Must communicate effectively and have a keen attention to detail.
    ACCOUNTABILITY:

    This person is responsible for consistently processing all purchase orders in a timely manner (keeping order and Buyer messages queues up to date) and communicating any product disruptions to both Sourcing Specialists and requisitioners.
    In personal and job-related decisions and actions, consistently demonstrates the YNHHS Standards of Professional Behavior.
    COMPLEXITY:

    This position needs to handle multiple data input requirements with efficiency and accuracy.
    PHYSICAL_DEMAND:

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    Job Info

    Job: 9129

    Department: CSC Strategic Sourcing
    Category: Supply/procurement
    Status: Full Time
    Shift: DAYS
    Hours: 40.00

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