vital statistic clerk

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NEW HAVEN, CT
Jan 22, 2020

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Job Description

Overview

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.



EEO/AA/Disability/Veteran

Responsibilities

  • 1. 40 1. Obtains and documents information in order to complete official birth certificates. 1.1 Distributes birth certificate worksheets to patients. Interviews patients as needed, and provides explanations for completing documents. 1.2 Reviews all information on delivery log and birth certificate worksheet to ensure accuracy of information before entering into computer. 1.3 Enters data into computer accurately and within prescribed timeframes. 1.4 Maintains confidentiality at all times regarding patient information. 1.5 Follows up with patients, who call after discharge, with questions about Birth Certificate, Social Security, or Paternity document questions. 1.6 Files all Birth Certificate worksheets. 1.7 Forwards Birth Certificate data electronically, timely and accurately, per DPH requirements.
  • 2. 30 2. Performs the collection, documentation and reporting of information required for the acquisition of neonatal Social Security numbers. 2.1 Assists patients in completing the information required for the acquisition of neonatal Social Security numbers. 2.2 Files Social Security information in the maternal medical record, for processing by the Department of Medical Records.
  • 3. Collects, documents and reports all information needed to ensure compliance with guidelines and regulations set forth by the Department of Health Service's Immunization section, and Office of Legitimations. Collects, documents and reports all information necessary to ensure compliance with guidelines and regulations set forth by the State Department of Children and Family Services, State Department of Income Maintenance, State Department of Social Services, Catholic Family Services, and all adoption agencies. 3.1 Distributes immunization informational materials to patients. Forwards all documents, completed by patients, to the CT State Department of Health Services, Immunization Section. 3.2 Collects and reports all data pertaining to Acknowledgement of Paternity Program as mandated by the CT State Department of Social Services/DPH and provide Notary services for said documents. 3.3 Documents date of Hepatitis B vaccination on DPH database. 3.4 Knowledge of process for Gestational families, Civil Unions, and Safe Haven (abandonded infants) 3.5 Completes all data required by the State Department of Social Services, Catholic Family Services, and all adoption agencies.
  • 4. 20 4. Under the guidance of the Vital Statistics Registrar collects, documents and reports all information needed to meet the requirements of all internal Yale-New Haven Hospital Departments. 4.1 Prepares data for reports regarding delivered patients which are forwarded to the YNHH departments of Medical Records, PFAS, Vital Records, and the Department of Obstetrics. Provides official name of baby to appropriate Billing departments.

Qualifications

EDUCATION


High School Graduate. Additional training required in computer systems, and data management. Ability to possess and maintain qualifications as a Notary Public.


EXPERIENCE


Two to three years experience in operating data systems, communication and data management.


SPECIAL SKILLS


Proficient in computer systems, and data entry, including but not limited to, Excel, Database systems, word processing, and State Department of Health Services software. Excellent interpersonal skills. Spanish speaking preferred.


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Job Info

Job: 12737

Department: Wp11 Mat
Category: ADMIN SUPPORT
Sub Category: GENERAL CLERICAL
Status: Part Time Benefits Eligible
Shift: D/E
Hours: 24

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