Staffing Associate - Nursing Resource Center

NEW HAVEN, CT
Jul 10, 2020

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Job Description

Overview

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

Performs a wide range of secretarial and data entry duties and coordinates a multitude of office procedures in support of the activities of the Nursing Resource Operation Center (NROC). Determines the proper allocation of NROC staff to the inpatient care units. Service Excellence, collaboration, teamwork, technical expertise, postive impact and problem solving are critical skills necessary for this position. Additional activities may be required at the request of the department and/or manager to ensure safe , effective and effecient operations of the facility. Patient and family centered care (PFCC) at YNHH is demonstrated by working with patients and their families based on the 4 principles of PFCC: participation, dignity and respect, information sharing, and collaboration. This includes providing service excellence by creating a great "First Impression" by demonstrating exemplary customer service skills for all customer groups including patients, families/friends, physicians, staff and department personnel. Adheres to the "I Am YNHH" service excellence pledge and promotes a positive work environment. Maintains HR files, Kronos editing, orientation materials, ongoing inservice preparation and record keeping.

EEO/AA/Disability/Veteran

Responsibilities

  • 1. Resource Allocation / Staffing: Ensures sound decision making and allocation of staffing to provide safe nurse patient ratios under the guidance and direction of the CSD management. 1.1Verifies accuracy of daily staffing sheets as compared against the master schedule 1.2. Identifies staffing needs for each shift based on information provided by each unit charge nurse. 1.3 Identifies over/under staffing per unit according to YNHH Flex Grid. 1.4 Communicates staffing assessments and issues to Management of CSD. 1.5 Allocate staff from the Centralized Staffing Department and the Pediatric Resource Pool to inpatient care units. 1.6 Communicates staffing decisions by telephone to each charge nurse. 1.7 Prioritizes Constant companion coverage based on YNHH policy and resources available. 1.8 Creates and maintains databases and spreadsheets for CSD 1.9 Interacts professionally with all levels of management and staff members in person, via the telephone, and via email. 1.10 Accountable for accuracy and timeliness of own work. Sets priorities and maintains knowledge of operational and administrative activities, their status and progress. 1.11 Uses supplies in a cost-conscious manner.
  • 2. Service Excellence - Creates a great "First Impression" by demonstrating exemplary customer service skills for all customer groups including patients, families/friends, physicians, staff and support department personnel. Adheres to the "I Am YNHH" service excellence pledge. 2.1 Interacts and exceeds expectations of families/friends, physicians and staff, in a helpful, courteous, pleasant and professional manner at all times, including while using the intercom. 2.2 Introduces self to patients and families/friends when meeting face to face. 2.3 Answers the telephone within a timely manner, identifying department and self. 2.4Contributes significantly to maintaining a quiet and clutter free work area and environment. Promotes safety through personal example and encouraging others by identifying ways to continuously improve safe work practices, rather than waiting for an issue to arise. 2.5 Recommends and promotes ideas and/or suggestions that will enhance the Hospital's commitment to providing exceptional customer service. 2.6 Maintains patient records and other computerized and manual processes in an accurate and timely manner. 2.7 Maintains strict patient confidentiality. Adheres to Service Excellence standards in all interactions with patient, family, and staff. 2.8 Ability to uphold departmental policies and office goals and adherance to budget.
  • 3. Scheduling 3.1 Updates staffing sheets with sick calls, floating within the cluster and CSD staff. 3.2 Runs Daily Staffing Sheets after changes are entered into Ansos for CSD. 3.3 Assists with the schedule changes and updating of ANSOS for all CSD staff. 3.4 Makes daily edits as necessary to ensure optimum performance of Kronos. 3.5 Enters and records time changes in ANSOS. 3.6 Facilitates adherence to YNHH policies and procedures to ensure compliance with organizational guidelines. Ensure proper tracking of worked/ non- worked hours and direct/ non- direct hours for financial accuracy.
  • 4. Collaboration 4.1 Assures that information is communicated in a timely, sensitive and effective way; exhibiting positive behaviors with all members of the health care team. Works to create an environment that values and fosters teamwork, cooperation and respect and follows through on responses as appropriate. 4.2 Respectfully screens and directs telephone calls to the appropriate individual demonstrating the ability to determine the priority/immediacy of the communication. 4.3 Takes messages, ensuring that name, telephone number, time and other appropriate information are captured with 100% accuracy for all forms of communication. 4.4 Proactively maintains constant situational awareness in order to proactively assess and address potential issues. 4.5 Actively contributes to all department activities that support a positive work environment providing and accepting constructive feedback in the interest of improving work relationships in a professional and timely manner. 4.6 Attends and actively participates in staff meetings; accepts responsibility for reading staff meeting minutes if unable to attend. 4.7 Collaborates with staff and CSD leadership to foster an environment that values respect, positive communication, efficient and effective workflow, quality improvement and fiscal responsibility.
  • 5. Administrative Duties and Team Work 5.1 Meets expectations for attendance, punctuality, dress code, and completes all mandatory training and required health screening in a timely manner. 5.2 Assumes responsibility for continued learning, skill development and goal setting in collaboration with the Patient Services Manager and completes self evaluation prior to review date. 5.3 Accepts accountability for a positive collaboration and interaction with other departments, and staff; adapting to changes in unit priorities and exhibiting maturity in all situations as necessary. 5.4 Maintains files in an organized manner meeting regualtory compliance. 5.5 Contacts appropriate personnel within and outside of the hospital in order to furnish or obtain information to follow up on assignments or projects. 5.6 Creates and submits monthly reports 5.7 During periods of heavy work load is able to offer assistance to other workers. Exercises good judgment and demonstrates flexibility by ongoing team work. 5.8 Demonstrates positive interpersonal relations in dealing with coworkers and management so that departmental productivity and positive employee relations are maximized. 5.9 Creates standard reports on a routine basis per departmental policy or at the request of the PSM

Qualifications

EDUCATION


Minuimum High School Diploma or equivalent GED is required.


EXPERIENCE


Experience with payroll software is preferred. Experience in healthcare environment is preferred. Experience and effeciency in computer skills with Microsoft Office software highly preferred.


LICENSURE


n/a


SPECIAL SKILLS


knowledge of medical terminology . Knowledge of Microsoft Office and data entry preferred. Ordering supplies, navigating through hospital systems to get the task completed.Strong customer service, attention to detail, and effective communication skills are required. Working knowledge payroll programs preferred.


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Job Info

Job: 18030

Department: Nurs Res Ctr and Bus Off Admin
Category: ADMIN SUPPORT
Sub Category: GENERAL CLERICAL
Status: Part Time Benefits Eligible
Shift: EVENINGS
Hours: 24

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