Inventory Specialist

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Nov 12, 2020


Job Description


To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

Direct responsibility for managing the supply needs of the the OR and IR/CATH labs and Endoscopy areas. Performs inventory management and storage functions for high dollar clinical and physician preferred products. Utilizes the Q-Site web based technology platform with focus of reducing costs and increased efficiencies. Proactively identifies these opportunities, develops and implements plans to achieve expense reduction initiatives. Maintains electronic data files as necessary including consignment inventory and lot/expiration date tracking.



  • 1. Responsible for the procurement of supplies for the OR and IR/CATH Lab and ENDOSCOPY areas. Maintains database integrity through researching incomplete orders, incorrect unit of measures, managing backorders, stockouts, substitute products and over due orders.
  • 2. Receives in product by scanning manufacurer product barcodes into the Q-Site inventory software program. Products delivered where the manufacturer product barcodes cannot be read by the scanner must be manually entered into the Q-Site program with the product description, lot number and product catalog identification number. Labels must be printed and applied to the product in order for the clinician to scan the item and capture the charge when used in the procedure.
  • 3. Performs daily review of interface exceptions within the Q-Site software. Takes immediate action to correct the exception working in collaboration with the Charge Master Analyst and/or the Procurement department to resolve the issue. This process will ensure products scanned and used during procedures are crossing over to EPIC and captured in the patients account and nothing is missing or in error.
  • 4. Responsible for obtaining all needed information to load new products into the Materials Management Lawson system. Contacts the Procurement department on product returns to vendors. Communicates with Sales Reps and Colleagues at the system level to exchange product that is nearing expiration.
  • 5. Performs replenishment functions, determines optimal storage space for products. Performs reorganization, re-sequencing and labeling services for all stocking locations to ensure productive weekly counts and efficient SKU location.
  • 6. Utilizes technology to recommend appropriate PAR levels and stocking locations to reduce inventory value. Perfoms cycle counts checking lot #'s are correct within inventory and assists in the annual Fiscal inventory.
  • 7. Distributes and refills medical surgical supplies to nursing units stocking neatly in their proper locations. Verifies the quantity of supply in the Par Excellence cabinet/bins to avoid stockouts and ensure accurate replenishment quantities are being transmitted to our JIT vendor.
  • 8. Serves as Recall Management System Site Coordinator for recalls and alerts within procedural areas, identifying, removing and/or returning supplies and ordering available substitutes.
  • 9. In collaboration with internal controls, processes regulatory required implant documentation, ensuing vendor credit and credits to government payers for policy expectations.
  • 10. Collaborates with representatives and coordinates scheduled appointment within Vendor Mate vendor credentialing system. Reports non-compliance issues to supervisor as needed.
  • 11. Server as Site Coordinator to manage and coordinate processing of clinician initiated new product requests collaborating with vendor representatives, clinicians, and supply chain resources.
  • 12. Coordinates Rep Scrub's vendor for the maintenance of scrub dispensing equipment, generating reports as requested, adding vendor issues and ensuring timely ordering and stocking of supplies.
  • 13. Other duties as assigned.



Associate degree required in related area. Equivalent work experience may be considered.


Minimum of two to four years experience in Supply Chain Managament and/or clinical function related field. General PC skills (spreadsheets, word processing and graphics presentation software). Proven ability to learn technical tools


Strong time management , ability to multi-task with accuracy and efficiency. Analytical, insightful and innovative. Goal orientated team player adaptiple to change with good communication skills. Knowledge of computer software, including point of use systems, Par Excellence, MMIS (Lawson) Q-Site (Owens and Minor)


Subject to many interruptions. Lifts equipment / supplies weighing up to 50lbs. Pushes/Pulls or move equipment, pallet supplies, flatbed carts, computer activities.


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Job Info

Job: 22748

Department: SRC OR Supply
Status: Full Time Benefits Eligible
Shift: DAYS
Hours: 40

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