Tumor Board/Smilow Event Program Administrator

Job Description

Overview

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

Under the guidance of the Director of Operations, the Tumor Board/ Smilow Event Program Administrator manages the infrastructure that supports multidisciplinary treatment planning sessions across the service line and serves as the lead point person for all SCH Multidisciplinary disease team conference needs. Supports treatment planning activities through interaction with team designees and manages of all aspects of regularly scheduled, population-specific tumor board sessions. This includes session planning/scheduling, agenda creation, communication, execution of case presentations, department expansion, continuous training of all incoming and existing tumor board /events staff, audiovisual support and assistance, and quality monitoring documentation. The Tumor Board/Smilow Program Administrator promotes tumor board participation by ensuring effective cross team scheduling,supporting CME Coordinators with the accreditation processes.

EEO/AA/Disability/Veteran

Responsibilities

• 1. Relational Functions
• 1.1 Lead, support, educate/train, and delegate tasks to tumor board staff and affiliates to endorse tumor board participation and promote accountability.
• 2. Administrative Functions (Session Planning and Execution)
• 2.1 Facilitates tumor board attendance by all relevant clinicians through schedule coordination across disease-based teams, and creation and maintenance of master tumor board schedule.
• 3. Program Development Functions
• 3.1 In collaboration with Chief Medical Officer or their designee and disease team leaders, develops processes and standard operating procedures (SOPs) for the planning and implementation of tumor board sessions, assisting team members with obtaining continuing medical education credits relevant to tumor board presentations, and communicating key information to relevant parties. Investigates and incorporates regional and national best practices as appropriate in the development of standard operating procedures customized to the Smilow Cancer Hospital environment.
• 4. Quality Monitoring Functions
• 4.1 Produces regular reports summarizing tumor board activity, and cancer cases by type and stage of disease for every team as required.

Qualifications

EDUCATION

Requires an Associates Degree, or higher education, or combination of education and experience in event planning in a health care setting.

EXPERIENCE

Three (3) years of work experience required; in a healthcare environment (Oncology), or event management preferred. Must possesses excellent organizational, interpersonal and communication skills.

LICENSURE

Certification as a Certified Event Management Expert preferred.

SPECIAL SKILLS

Must have above average organizational, communication, and time management skills, as well as the ability to multitask with tact and poise. Must exhibit creative thinking, produce accurate and high quality information, and demonstrate an attention to detail. Must possess effective report writing and presentation skills, as well as a general knowledge of computer software programs, including Microsoft Word, Excel, PowerPoint, Outlook, and Synapse (PACs). Familiarity with audiovisual tools is preferred. Team orientation and self-motivation with capability to take assignments from conception to implementation. A high level of integrity and trust is required, as this individual will have access to medical records and be exposed to detailed clinical decision making.